Infrastructure and Sub-processors for MailRoute, Inc. and its Affiliates

 

Infrastructure and Sub-processors for MailRoute, Inc. and its Affiliates

Published: May 22, 2018

Scope

This documentation describes the infrastructure environment, sub-processors material to MR's (as defined in the MailRoute Data Protection Addendum (the “Addendum”) provision of the standard suite of services.

Infrastructure – Customer Data Storage

The Services are hosted in enterprise-class data centers and are divided into a modular architecture based on “Clusters.” MR owns or controls access to the infrastructure that MR uses to store data submitted by customers to the Services. Customer Data, as defined in the Addendum, is stored in data centers based in the United States. 

Copies of Customer Data are located in a minimum of two data centers. One data center serves as the primary location from which data is served, and the every other instances serves as a back-up. The primary location will switch between the data centers periodically. MR uses custom technologies to optimize the accuracy and integrity of replication between primary and secondary systems, and to continuously monitor the data replication process.

MR may store in all data centers identifying information about a customer’s instance(s) of the Services and identifying information about Customers for the purposes of operating the Services, such as facilitating the login process and the provision of customer support. Such identifying information shall only include the following personal data about Customers, as provided by the customer in its provision of Customer accounts: first and last name, email address, username, phone number, and physical business address.

MR may store in all data centers information about the email that is processed for a customer.  The information includes:

  • Time and Date of email
  • Size of email
  • Destination of email (delivered to end user, quarantined)
  • Classification of email (clean, spam, virus, banned file, bad header, oversized email)
  • Virus or banned Banned file File information (if applicable)
  • Recipient's email address
  • SpamScore of Message
  • Message-ID
  • Sender's email address
  • IP address of the email server that relayed the message
  • Subject of the email.  

Customer Data Processing

The following legal entities are engaged in processing Customer Data for non-storage purposes. MR’s third-party customer support providers only have access to Customer Data to the extent a Customer grants such access within their respective administrative interfaces. Such service providers may also have access to the following identifying information about Customers for the purpose of routing and facilitating customer support requests: first and last name, email address, username, phone number, and physical business address.

Entity Name Entity Type Location
MR Compliance Solutions, Inc. MR Affiliate United States
Zendesk Third-Party Service Provider: Customer Support United States
Intuit Quick Books Third-Party Service Provider: Accounting United States
Intuit Merchant Center Third-Party Service Provider: Payment Processing United States
Veem Third-Party Service Provider: Payment Processing United States
Wells Fargo Third-Party Service Provider:Payment Processing United States
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