MailRoute Hosted Mail vs FastMail Technical Analysis – MailRoute Help Center

MailRoute Hosted Mail vs. FastMail: Technical Competitive Analysis

Why Choose MailRoute Hosted Mail?

MailRoute’s team has focused on email security since 1997 and has now launched their own Hosted Mail product – a privacy-first, security-focused email hosting solution with advanced protection and unmatched reliability. Where FastMail focuses on individual users and small teams, MailRoute provides enterprise-level security and administrative controls to single users, small businesses, and large organizations that need robust security, best-in-class email filtering, and high availability.

Key Competitive Advantages

1. Built-In Security with Seamless Integration

MailRoute Hosted Mail is available in tandem with one of several security plans – Basics, Enterprise, Enterprise U.S. and Compliance – ensuring seamless integration and single-vendor ease that align with your requirements
Unlike other providers, MailRoute delivers comprehensive security as a core feature, not an afterthought

2. Proprietary Security System Built In-House

MailRoute’s team has been in the industry for 25+ years, developing its own proprietary security system rather than relying on third-party or solely AI-driven solutions
Advanced spam filtering reduces false positives while blocking threats
Outbound filtering prevents IP blacklisting and data leaks

3. Unmatched Reliability & Compliance

High uptime guarantees with redundant cloud infrastructure
Fully compliant with HIPAA, GDPR, NIST 800-171 and other regulatory requirements

4. Integration Flexibility

Designed to work seamlessly with email clients, ensuring a smooth transition for businesses
Unlike FastMail, MailRoute is designed for users who need enterprise-grade controls, whether they are individuals, small businesses, or larger organizations

5. Advanced Administrative Tools

Real-Time Searchable Mail Logs: MailRoute provides instant access to detailed logs for troubleshooting and compliance, whereas FastMail offers basic logging with less granularity.
Roles & Permissions: MailRoute enables grouping of users for access and controls, allowing different permission levels. FastMail has limited role customization – only “Users” and “Administrators”.
Quarantine Notifications & Scheduling: MailRoute provides customizable quarantine reports and user-specific scheduling, ensuring critical emails are reviewed in a timely manner. FastMail lacks these security measures.
Granular Policy Controls: MailRoute allows fine-tuned filtering, allowing users to set precise email handling policies. FastMail offers basic spam filtering but lacks detailed controls.

Competitive Feature Breakdown

Feature/Service	MailRoute Hosted Mail	FastMail
Email Security	Proprietary filtering, advanced threat protection	Basic spam and malware filtering
Reliability	High redundancy, secure uptime	Reliable but designed for small-scale users
Compliance & Archiving	HIPAA, GDPR, NIST 800-171, CMMC, long-term archiving options	In-transit encryption, no advanced archiving
Integration Flexibility	Companion to their own security plans	Mainly a hosted mail solution, not a security solution
Administrative Tools	Granular roles, searchable logs, quarantine controls	Basic admin tools with limited filtering
Target Audience	Individuals, small teams, SMB, Enterprise, Compliant DoD vendors	Individuals, freelancers, small businesses

The Bottom Line

MailRoute provides enterprise-level security, privacy, and reliability to businesses of all sizes, from solo professionals to larger organizations. Unlike FastMail, which caters primarily to individual users, MailRoute delivers integrated security and email hosting in one seamless solution, ensuring ease of management and top-tier protection.

By choosing MailRoute, users can ensure their email is protected, private, and independent — without relying on third-party security systems or multiple vendors.

For more information, contact our team today at sales@mailroute.net.